Licenses & Permits
ESI Registration
Quick answer: ESI registration under the ESI Act 1948 for employer code.
₹1,999
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Audience
Who needs ESI Registration?
- Factories and establishments employing 10 or more persons on any day
- Shops, hotels, restaurants and cinema houses with the prescribed wage limit
- New businesses with salaries below the ESI wage ceiling of ₹21,000 per month
- Startups and SMEs onboarding their first payroll and needing ESI coverage
- Companies expanding headcount that cross the 10-employee ESI threshold
- Establishments seeking IP coverage and ESIC hospital network access for staff
How it works
- 1
ESI Applicability Check
Confirm ESI applicability under section 1 of the ESI Act 1948 based on employee count and wages below the ceiling.
- 2
Document Collection and Employee List
Collect PAN, GST, registration certificate and employee master with date of birth and salary details.
- 3
Employer Registration on ESIC Portal
File the employer registration on the ESIC portal with PAN, bank and establishment details and upload documents.
- 4
Employer Code Allotment
Receive the 17-digit employer code from ESIC and activate the employer login for monthly contribution filing.
- 5
Employee Enrolment and ESI Number
Enrol each eligible employee on the ESIC portal, generate their permanent ESI number and IP-disability card.
- 6
Monthly Contribution Filing Setup
Set up the monthly contribution cycle on the ESIC portal with challan generation and payment by the 15th of next month.
Timeline
Why file this
Benefits of esi registration
- ESI employer code allotted on the ESIC portal under the ESI Act 1948
- Employee enrolment with ESI number and IP-disability coverage from day one
- Monthly contribution at 0.75 percent employee and 3.25 percent employer
- Half-yearly return of contribution and monthly challan on the ESIC portal
- Coverage for sickness, maternity, disablement and dependent benefits
- Hand-holding during ESIC inspections and compliance audits
Documents required
7 documents needed for esi registration.
- PAN of the business entity and the employer or authorised signatory
- GST registration certificate and Shops and Establishment or factory licence
- List of employees with name, father name, date of birth and mobile number
- Salary structure and monthly salary of each employee for ESI wage check
- Address proof of the establishment with rent agreement and utility bill
- Bank account details of the establishment and cancelled cheque
- Certificate of Incorporation, MOA / AOA or partnership deed as applicable
DIY vs FinTax24
Why file esi registration with FinTax24 instead of doing it yourself.
| Aspect | DIY / Portal | Local Tax Consultant | FinTax24 |
|---|---|---|---|
| Filing time | 7–14 days (typical) | Varies by availability and workload | 5-7 working days |
| Expert review | None | Depends on the consultant | Expert verified on every filing |
| Document check | You self-verify; rejected on portal | Manual review may vary | Pre-verified by our team before submission |
| Support | Email / chatbot | Appointment-based or office hours | WhatsApp + phone, Mon–Sat 10 AM–7 PM IST |
| Pricing | Government fees only | Consultant fee + government fees | Transparent: From ₹1,999 + govt fees |
Frequently asked questions
Which establishments need ESI registration under the ESI Act 1948?
Factories and establishments employing 10 or more persons and shops, hotels and restaurants with the prescribed wage limits must register under section 1 of the ESI Act 1948.
What is the current ESI contribution rate?
Employee contribution is 0.75 percent of gross salary and employer contribution is 3.25 percent, totalling 4 percent. The wage ceiling is ₹21,000 per month.
How long does ESI registration take?
Employer code allotment typically takes 5 to 7 working days on the ESIC portal. We handle the full filing and follow up with the regional office if needed.
Do I also need PF registration?
Yes, most establishments with 10 or more employees also need PF registration under the EPF Act 1952. We handle PF and ESI registration together as a bundled package.
What is the validity of the ESI employer code?
The ESI employer code is valid for the lifetime of the establishment. You only need to update employee master, address or ownership changes on the portal.
Can employees above ₹21,000 salary opt out?
Once enrolled, an employee remains covered under ESI even if the salary later exceeds ₹21,000. New joiners above the ceiling at the time of joining are not eligible.
What happens during an ESIC inspection?
We hand-hold during ESIC inspections by sharing the contribution history, attendance and wage register on the portal and answering clarification queries.
Sources & authority: For regulations on esi registration, refer to udyamregistration.gov.in , dgft.gov.in , epfindia.gov.in .
Last reviewed by: FinTax24 Compliance Desk · Reviewed on:
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Related glossary terms
Plain-English definitions for terms that come up in Licenses & Permits.
- Design Registration Registration of the visual design of an article (shape, configuration, pattern, ornament) that appeals to the eye, under the Designs Act, 2000. View details →
- ESI Employees' State Insurance — a social security and health insurance scheme for Indian workers under the ESI Act, 1948. View details →
- ESIC The corporation that administers the Employees’ State Insurance health and cash-benefit scheme. View details →
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